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Sample Restaurant Report
Posts:2
I have been ms for about 3 months. I have completed all kinds of shops and am surprised how quickly I am moving up the ladder!! I was recently accepted to a ms company that does inspections at high end hotels and restaurants. I have been in the fine dining industry my whole life since my Dad is a master chef and Restaurateur of 45 years. The company sent me an email asking for a 2-3 page narrative of a past or fictional report to show my attention to detail and ability. I have never had a high end restaurant inspection so I really don't know exactly what they are looking for. Is there a sample report available that I could learn from? Is there any info available that would help me with this narrative? Your help is greatly appreciated! I really want in with this company!!
October 14, 2008 01:09PM
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More About Restaurants


Posts:582
I find this site very helpful in writing reports:

[mysteryshoppercentral.homestead.com]

Sample restaurant report:
[mysteryshoppercentral.homestead.com]

Samples of narratives for shops:
[mysteryshoppercentral.homestead.com]

October 14, 2008 07:43PM
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Posts:18,344
Unless they specify it be a fictional RESTAURANT report, I would send them a report that was highly detailed in its observations from something you are comfortable with.

Generally a restaurant report is looking at exterior observations--condition of building and lot, signage and lighting, cleanliness of it all including the front doors.

Inside you are commenting on the promptness and courtesy of the host/hostess, the accuracy of their stated wait time, whether they chatted with you as they escorted you to a table, whether their pace to the table was appropriate for you. In fine dining they are going to want to know about chair and napkin service. In all of them, the host/hostess needs to present the menus/wine lists and often mention the evening's specials.

Then the timings begin--from departure of the host/hostess, how long to be greeted by your server and what was the greeting (and did they introduce themselves)? Did they suggest beverages, appetizers? If so, what? Did they recommend specials and other entrees from the menu? Did they describe preparation in appealing ways? Did they answer your questions/take special requests from you? From order, how long for beverages, appetizers, entrees? Did they offer you dessert and coffee? If you ordered dessert, how long for delivery? Throughout did items get delivered to the correct guest, usually ladies first, without 'auctioning' them at the table? Did beverage glasses get refilled appropriately? (some places it is when half empty, some 3/4 empty, some don't specify).

Describe each item served in plating, smells, temperature, quality of ingredients, flavor and whether prepared as you requested.

Was the bill appropriately presented (usually in a check presenter) and accurate? Once you set out payment, how long to be picked up and how quickly was your credit card returned? What did your server say?

Did you see the manager and what was he/she doing? (Working with staff, visiting guests, escorting guests to tables, bussing tables, delivering items to tables?)

Generally you need a description of your host/hostess, the manager and your server. You may need names as well for some or all of these, but definitely for your server. Some shops you need a description of the bus person(s) and how quickly and efficiently they cleared a table and got it reset.

You usually need an evaluation of the cleanliness and freshness of utensils, china and glassware, your table, the condiments and decor on it, etc. The floor needs to be clean and the decorations and lights need to be clean and working. The background music, temperature and lighting get evaluated, as do restrooms.

When you leave, did the host/hostess say anything to you, or other employees say anything?

And of course you need the time in and the time out. Often you also need to evaluate how full the restaurant was on arrival and departure.

Restaurant narratives tend to be quite long, especially for the high end ones where there often are relatively few Yes/No questions but an expectation of several thousand words of narrative. Often the higher end casual and high end also require a bar visit and/or an evaluation of wine service and recommendations at the table.

Realize that a high end restaurant can readily have a reimbursement of between $200 and $250 for a dinner for two. Some of the companies are excruciatingly slow to pay and you have to hound them. I am currently hounding Freeman for around $200 for a job done more than two months ago. I have pretty much stopped doing their upscale hotels/resorts/spas just because it takes so darn long for them to pay. With the current restaurant job, I have about decided to stop doing those as well. (Last year I had more than $2300 open on my books and credit card for a single resort job for them for more than 6 weeks when their specific information was that the resort bill would be backed out in a week to 10 days, with payment in 30 days for fees and other reimbursements.)
October 15, 2008 12:24AM
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Posts:2
That was awesome!! Thank You sooo.. much. Thanks for letting me tap into your experience.
Erika
October 15, 2008 10:26AM
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Posts:8,633
Wonderful insight and advice, Flash. The last restaurant review I did received the editor's comment for me to "Use standard English". I've twice requested clarification and have neither received clarification, nor another assignment. Oh well . . .

I don't know any other kind of English.
October 15, 2008 11:39PM
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Posts:18,344
Gee, what were you doing, referring to the fish by its scientific name? smiling smiley

Of course every MSP and client is different in their expectations about some things. Before we go out we review order requirements, payment method and what 'trademarks' of the restaurant we need to observe. So for one client it is really important whether or not the server mentioned and described the sauces. For another it is really important whether somebody held open the inside door for you. Still another expects their staff to provide you with a black napkin if you are wearing dark pants or skirt and white napkin otherwise. Aside from the quirks, though, the timings, names/descriptions, 'atmosphere' and cleanliness are standard. This makes the on-site experience quite easy to do.

The report writing can be a PITA because one MSP wants you to refer to yourself only as the Analyst, while another wants you to be non specific about gender so you can use "I" and "my companion". One MSP wants you to refer to staff by name throughout your report while another wants you to use gender anonymous referals to staff as "the employee", "our server", etc. I have my file cards of client standards for report writing because I don't like my knuckles rapped because I referred to Annabelle as "our server" throughout the report. Makes for a rather schizophrenic writing exercise sometimes.
October 16, 2008 12:24AM
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Posts:2,889
Very often the editor has already submitted the report and is no longer available to answer your question or let you correct it. They get only $1-3 for most reports.
October 24, 2008 09:39PM
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Posts:1
how to run a saccasfull restaurent and what kainds of report i should have?
September 07, 2012 07:01AM
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