Depending on the MSC, I print out the CPI, the invoice, or a 1-page "cover sheet" for EVERY shop. After I submit the shop, I staple the receipts, my notes taken during/after the shop, and the 1 page print out all together; I write the $$$ and payment due date and the MSC on the front (in BIG letters, so I can see it, LOL!). I then place those in the box labeled with the year.
I do that so in future years, should I ever be audited, I have proof positive of the miles I've driven and my reimbursements (which don't generate taxable income, but unfortunately are often mixed in with taxable payments on 1099's).
I have been audited before. I rest easy knowing I am prepared.
However, one caveat: I only average about 20 shops a month. You guys who do 20, 40, 50 shops a WEEK would soon need another box...and another....and another....
In addition, I am prepared to quickly answer any questions that come back from QC, or for clarification, or for whatever reason. I just pick the required report out of the box, check my notes, and answer the question.
Edited 1 time(s). Last edit at 03/04/2017 06:43PM by ceasesmith.