wanderwoman, first we need to figure out where the hold-up is at. I would guess that reports might take 4 hours in the beginning and then narrow down to about an hour with experience.
Are you typing the report into a word processor? You should be if you are not. Make a template with BOLD headings for the different sections and enter the entire text of the report first. Focus on telling the story when you type the initial narrative. Save that document!
Next, open the online form and proofread each section one at a time in the window of the word processor as you go through the scoring (and add comments to the scores) in a window that you set up next to the text. Paste the narrative into each text section once you have finished proofing and scoring it.
Last, go to the main summary page and copy the details from the narrative into the appropriate sections for timings and staff names, scan and upload the receipts. Voila…you're done!
Now, how long are you spending on each section, and how long is your word doc? I spend 75% of the time on the narrative, 20% on the scoring and 5% on the receipts and summary page. My narrative runs around 5 pages single spaced for a full bar/dinner shop. If the problem is knocking out 5 pages of text in under two hours, you gotta work on the typing skills. If the other areas are a problem, you gotta work on knowing the format better.