They have a certain style they're look for, I agree. For me, I figured out that we just need to be able to differentiate the crew members between each other and be able to identify who's who.
The simplest way to do this is to detail at least four things:
1. Gender
2. Hair color and length (I usually leave out length unless there're multiple crew members with very similar descriptions)
3. Shirt type (usually a crew shirt, unless they're a manager. Managers typically where something OTHER than a crew shirt. Ex. henley's, polo's, button-up's, etc.)
4. Other unique features (tattoos, piercings, height, etc.)
I also think the overall report as two separate parts: The individual questions and the narratives. For both areas of the report, I provide full details of the crew members. After that, I condense the descriptions as long as they're simple to identify which crew member you're talking about throughout your report.
Hope that helps!
Shopping the Greater Denver Area, Colorado Springs and in-between in Colorado. 33 year old male and willing to travel!