maritz invoice

How do you submit an invoice that has a "darkness eligible" additional incentive? The regular extra incentive is listed, as well as the base rate, and I see a place for the purchase amount, but not for the darkness.

Also, what methods do you use to keep track of shop rates for this company? This is the only company I've done work for where you really can't see the fees once the assignment is assigned to you. Of course I list them in my spreadsheet, but there's always room for human error there, and a self-maintained spreadsheet won't do a bit of good if there's a payment issue of any kind. Do you keep screen shots of the assignments before you accept them? How about the invoices?

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You don't invoice the evening eligibility fee in your invoice. The editors will determine if you met the requirements for an evening eligible shop and they will pay accordingly.

As far as keeping track, I use an Excel spreadsheet. If I can't input into Excel right away, I will save a screen shot and/or print out a hard copy. This serves as a reminder to input into Excel and you have physical proof if there is an issue.

Edited to correct typos. I guess I exceeded my multi-tasking capabilities. Doing 10 things at once is not bad, right?

Edited 1 time(s). Last edit at 02/29/2016 04:55PM by Sybil2.

If, after you have assigned the shop, you want to go back and double-check the fee, there is a link on the shop page. Click the Visit ID, then click "Print/View Complete List of Shops for this Project." That will take you to a summary page that will list all of the shops for a particular assignment/client you have assigned, along with the fees, bonuses, and reimbursements for each. Of course, once you have completed and submitted the shop, I'm pretty sure that information becomes inaccessible.

@meghan9262 wrote:

If, after you have assigned the shop, you want to go back and double-check the fee, there is a link on the shop page. Click the Visit ID, then click "Print/View Complete List of Shops for this Project." That will take you to a summary page that will list all of the shops for a particular assignment/client you have assigned, along with the fees, bonuses, and reimbursements for each. Of course, once you have completed and submitted the shop, I'm pretty sure that information becomes inaccessible.

The OP was asking about the "darkness eligible" fee. Those fees are not posted on the list of current or completed shops. The amount should be listed on the Pack Label section of the form. Then it is the shopper's responsibility to keep track of those times/fees.

Here is how I track bonuses, night incentives, etc:

I have a standard worksheet that I've created in a Word doc. The worksheet is specific to each location via the address, visit number and the security code.
The sheet has all the pertinent information I need as well as a comment section and directions area.
I have a spot that I write in the night eligible dollar amount and any bonus amounts. There is also a spot where I write in the date of the invoice, the invoice ID and last of all the invoice amount for the visit.
The sheets are hard copies that I file in a folder for that particular month. When I receive my check, I review each visit that I've been paid for the amount and incentives.
It works for me. It was something I learned from reading all of the comments and suggestions from this very forum!

Creating a spreadsheet in Excel would be a much better financial tracking system than Word. Word is great for writing and editing your commentaries before copying and pasting them into your reports.

In addition to tracking on your own, it is a good idea to have proof from Maritz of the bonus. Just in case things get lost in translation somewhere.

I save the emails with the confirmation of assigned shops that I receive. It lists the fee and bonus. I don't delete them until I get paid. As for the night incentive, I print just page 1 of the paperwork with the incentive amount listed and write all of my notes on them during the shop with a clipboard. I staple them together by pay period and use that to double check against the pay stub when I receive my check. As always, I input my jobs in an Excel worksheet as soon as they are assigned with a column for each of the different fees. The night incentive has to be approved once the editor sees your photos in the debrief. I haven't figured out whether or not they are going to pay until I get my check. That can be annoying at times. Now that DST is just around the corner, I won't be doing the evening shops.

Edited 1 time(s). Last edit at 03/01/2016 01:00AM by loghomelover.

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