Can you view the photo in the actual saved report? Could the software have, for some reason, automatically rotated it? 640 x 480 is indeed landscape (scenic) format! It sounds to me as if your photo either "got rotated" by the software or somebody at the MSC accidentally rotated it. Or somebody there is definitely confused about what portrait is vs. landscape. From what I've learned over the years, that could very well be. Some of the employees of MSCs aren't the brightest bulbs in the box. Some are sharp and on top of things. Others? Not so much. Maybe you have one of them.
I learn something new every day, but not everyday!
I've learned to never trust spell-check or my phone's auto-fill feature.