I do a lot of convenience store shops and I don't number the pictures to the questions. Instead, I number them to the order they are requested on the final page of the report. For example, on XXX station, I number them 1 through 13 in exact order to match the required pictures upload in the report. I find it to my benefit to add a brief description to the number, for example, a pic will be labeled as "2 Main ID" or "3 Fuel Island Complete". I started adding the verbal part after I mixed up some numbers and as a result lost some pictures when I saved on top of a number already saved.
I have a picture list (with numbers and descriptions of required pics in order) for each brand I do. I keep these lists in a plastic restaurant menu and I can just flip over to whatever brand of station I'm doing.
All interior infractions are numbered 22 with a description. All restroom infractions are numbered slightly differently with 22 RR and a description. All exterior infractions are numbered 33 with a description. This puts these pictures in batches so I can easily find individual pictures. For example, the required pictures will all come first numbered in the order I will use them. Then infractions are separated into interior general, interior restroom, and exterior so they are easy to find.
In my picture download from my camera, everything for one day is in the same download. I report the stations in the order I did them, starting with the first one. After I have completed the report for that station, I pull all those pictures into a folder which I label with the report number. I set up another folder labeled with the date/today such as 09.20.2015TODAY and I pull all the individual station folders into that folder. This keeps everything out of my way so I can go on to the next station.
I know that everyone does things differently and everyone who has been doing this for long has their own system, but perhaps something here will be of help to someone just getting started on the convenience stores.
This week I did 40 jobs and 23 of them were stations. This system works pretty well for me on the stations, but I'm open to suggestions and always looking for better ways to do things.
I'm hoping if someone has a faster, clearer system they will share it here.
Mary Davis Nowell. Based close to Fort Worth. Shopping Interstate 20 east and west, Interstate 35 north and south.